ACK Grading Policy for Students Before September 2014 Cohorts

ACK Grading Policy for Students Before September 2014 Cohorts

PURPOSE

To explain the calculation of a Grade Point Average (GPA) for a registered student at ACK.

SCOPE

This policy applies to all students who are enrolled before September 2014 in programs offered by School of Engineering and School of Business.

POLICY STATEMENT

Credit Hour Guidelines:

  • The number of credit hours assigned to a course quantitatively reflects the outcomes expected, the mode of instruction and the amount of time spent in class.
  • Using 50-minute class hour and the semester credit hour, the ACK course offerings are measured under the following guidelines:
    • i. Lecture style instruction- One credit hour is associated with a class for 50 minutes per session, 15 sessions in total over an entire semester (excluding tutorials and final exams).
    • ii. Laboratory style instruction (stand-alone units only)- One credit hour is associated with a class for 50-180 minutes per session, 15 sessions in total over an entire semester.

GPA Calculation Guidelines:

  • A student’s GPA is calculated as following:
    • i. Multiply the credit hours for each course by the corresponding grade points merited in each course to get the honor points;
    • ii. Add all the honor points to get the total;
    • iii. Divide the total honor points by the total number of attempted credit hours during the course of semester (for Semester GPA) or for the duration of study since the first semester of enrollment in the program (for cumulative GPA).
  • Recognition of Prior Learning (RPL) and Credits Transfer (CT) units from other institutions are not included in computing a student’s GPA.
  • A student’s GPA is calculated separately for Diploma and Degree programs and will include grade points earned during a summer term if the student has taken studies in ACK during summer. GPAs are not calculated for English Language Program.
  • ACK calculates GPAs on a 7-point scale for Degree and 4-point scale for Diploma Programs as detailed in section 6.3 of this document.

Grading Scale and Result Codes:

  • Grading Scales and Result Codes used for each program are as follows:

Grading Scale for Bachelor of Business Programs:

Description Letter Grade/ Grade Point Percentage conversion1/Explanation
Distinction DN (6.00) 70-79
High Distinction HD (7.00) 80-100
Conceded Pass PC (2.00) A conceded pass cannot be used to satisfy any prerequisite requirements.
Failure NN 0-49
Failure, supplementary exam granted NS Awarded where exceptional circumstances are demonstrated and where mark is less than 45%.
Withheld WT Result withheld – has not been submitted by School.
Absent Deemed Failed AN Student did not attend examination or complete major assessment, or withdrew after the commencement of the relevant examination period.
Unit Exemption/Credit Transfer SE This unit has been exempted based on prior completion of an approved unit of study from another program. SE results are not taken into account in the GPA calculation.
  • Supplementary Grades2:
Description Letter Grade/ Grade Point Percentage conversion1/Explanation
Pass SP (3.00) Pass after supplementary examination. No higher grade of pass is awarded from supplementary examinations.
Absent deemed failed SA Absent from a supplementary examination (used when original grade is NS).
Failure SN Failure after supplementary examination (used when original grade is NS).
Supplementary examination assessment to be completed E An E grade must be converted to a final result within one semester and prior to the commencement of the following academic year, otherwise the assessment automatically lapses to a Fail.
Special examination granted SPE An SPE grade must be converted to a final result within one semester and prior to the commencement of the following academic year, otherwise the assessment automatically lapses to a Fail.
  • Withdrawal Codes:
Description Letter Grade/ Grade Point Percentage conversion1/Explanation
Withdrawn without academic penalty WW Used for withdrawals after the last day to Drop/Add units, but prior to Census date. The grade is GPA neutral.
Withdrawn deemed failed WN Used when a student withdraws from a unit after the Census Date. This is a Fail grade.
Withdrawal due to Suspension WS Withdrawal due to Suspension after Census Date for violating the Code of Integrity or Student Code of Conduct. The grade is GPA neutral.
Withdrawal due to Expulsion WE Withdrawal due to Expulsion after Census Date for violating the Code of Integrity or Student Code of Conduct. The grade is GPA neutral.
Hardship Deferral AW Issued when the student defers studies after Census Date for the semester due to personal hardship. The grade is GPA neutral.
Administrative Withdrawal AWF Issued when the student is administratively withdrawn after Census Date from the semester due to inadequate attendance. This is a Fail grade.
Fail due to Not Attending Final Examination FA Issued when the student receives a Fail Grade due to not attending his/her final exam.
Fail due to Academic Dishonesty FD Issued when the student receives a Fail Grade due to Academic Dishonesty.
  • All non-passing marks will be assigned a 0 grade.
  • Grading Scale for Bachelor of Engineering Technology Programs:
Description Letter Grade/ Grade Point Percentage conversion1/Explanation
Pass PP (4.00) 50-64
Credit CR (5.00) 65-74
Distinction DN (6.00) 75-84
High Distinction HD (7.00) 85-100
Failure NN 0-49
Failure, supplementary exam granted NS Awarded where exceptional circumstances are demonstrated and where mark is less than 45%.
Withheld WT Result withheld – has not been submitted by School.
Absent Deemed Failed AN Student did not attend examination or complete major assessment, or withdrew after the commencement of the relevant examination period.
Exemption EX This unit has been exempted based on prior completion of an approved unit of study from another program. EX results are not taken into account in the GPA calculation.
  • Supplementary Grades2:
Description Letter Grade/ Grade Point Percentage conversion1/Explanation
Pass SP (3.00) Pass after supplementary examination. No higher grade of pass is awarded from supplementary examinations.
Absent deemed failed SA Absent from a supplementary examination (used when original grade is NS).
Failure SN Failure after supplementary examination (used when original grade is NS).
Supplementary examination assessment to be completed E An E grade must be converted to a final result within one semester and prior to the commencement of the following academic year, otherwise the assessment automatically lapses to a Fail.
Special examination granted SPE An SPE grade must be converted to a final result within one semester and prior to the commencement of the following academic year, otherwise the assessment automatically lapses to a Fail.
  • Withdrawal Codes:
Description Letter Grade/ Grade Point Percentage conversion1/Explanation
Withdrawn without academic penalty WW Used for withdrawals after the last day to Drop/Add units, but prior to Census date. The grade is GPA neutral.
Withdrawn deemed failed WN Used when a student withdraws from a unit after the Census Date. This is a Fail grade.
Withdrawal due to Suspension WS Withdrawal due to Suspension after Census Date for violating the Code of Integrity or Student Code of Conduct. The grade is GPA neutral.
Withdrawal due to Expulsion WE Withdrawal due to Expulsion after Census Date for violating the Code of Integrity or Student Code of Conduct. The grade is GPA neutral.
Hardship Deferral AW Issued when the student defers studies after Census Date for the semester due to personal hardship. The grade is GPA neutral.
Administrative Withdrawal AWF Issued when the student is administratively withdrawn after Census Date from the semester due to inadequate attendance. This is a Fail grade.
Fail due to Not Attending Final Examination FA Issued when the student receives a Fail Grade due to not attending his/her final exam.
Fail due to Academic Dishonesty FD Issued when the student receives a Fail Grade due to Academic Dishonesty.
  • All non-passing marks will be assigned a 0 grade.
  • Business Engineering Diploma and English Language Program:
Description Letter Grade/ Grade Point Average Percentage conversion1
Excellent CYA (4.00) 95-100
Excellent CYA- (3.67) 90-94.9
Very Good CYB+ (3.33) 85-89.9
Very Good CYB (3.00) 80-84.9
Very Good CYB- (2.67) 75-79.9
Good CYC+ (2.33) 70-74.9
Good CYC (2.00) 65-69.9
Fail CN (0.0) A Not Competent result indicates that the assessment requirements for the unit/module were not met. It is a Fail grade.
Recognition of Prior Learning (RPL) and Credit Transfer (CT) CT/RPL The student has been awarded credit in the unit/module for previous accredited study. CT/RPL results are not taken into account in the GPA calculation
Honors H The student has passed the English course and achieved 80% or above of the course total; the student has passed the Mathematics and Physics (English Language Program Only)
  P The student has been awarded credit in the unit/module for previous accredited study. CT/RPL results are not taken into account in the GPA calculation
  R The student has been awarded credit in the unit/module for previous accredited study. CT/RPL results are not taken into account in the GPA calculation
  CF The student has been awarded credit in the unit/module for previous accredited study. CT/RPL results are not taken into account in the GPA calculation
  • Withdrawal Codes:
Description Letter Grade/ Grade Point Percentage conversion1/Explanation
  WW Used for withdrawals after the last day to Drop/Add units, but prior to Census date. The grade is GPA neutral.
  CNW (0.0) This result occurs when a student withdraws AFTER the Census date. It is a Fail grade.
  RW This result occurs when a English Language Program student withdraws AFTER the census date.
Withdrawal due to Suspension WS Withdrawal due to Suspension after Census Date for violating the Code of Integrity or Student Code of Conduct. The grade is GPA neutral
Withdrawal due to Expulsion WE Withdrawal due to Expulsion after Census Date for violating the Code of Integrity or Student Code of Conduct. The grade is GPA neutral.
Hardship Deferral AW Issued when the student defers studies after Census Date for the semester due to personal hardship. The grade is GPA neutral.
Administrative Withdrawal AWF Issued when the student is administratively withdrawn after Census Date from the semester due to inadequate attendance. This is a Fail grade.
Fail due to Not Attending Final Examination FA Issued when the student receives a Fail Grade due to not attending his/her final exam.
Fail due to Academic Dishonesty FD Issued when the student receives a Fail Grade due to Academic Dishonesty.

Requirements for Graduation:

  • In order to graduate from a Business or Engineering Diploma Program, a student must pass all units of study. In order to pass a unit, student must obtain at least a grade CYC in that unit.
  • In order to graduate from a Business or Engineering Degree Program, a student must pass all units of study. In order to pass a student must obtain at least a grade PP in that unit.

Repeating Units for Improving GPA:

  • Repetition of units is limited to Diploma students.
  • Students are only allowed to repeat a unit once and can only repeat units in which they received a CYC.
  • The maximum number of units a student can repeat is three.
  • Grade previously received in the unit is maintained in the GPA calculation.
  • All requests for repetition of units need to be approved by the relevant Academic Advisor, Head of Department and Associate Dean of School.
  • For PUC scholarship students, the payment of fees for repeated units will be subject to the PUC regulations in this regard.

Repeating Failed Units:

  • Diploma students with failed units are required to repeat those units in order to graduate. All Fail (CN) grades will be removed from the Cumulative GPA after successful completion of the unit, but will remain in the Semester GPA of the semester that the unit was failed. Repeat units are noted in the transcripts.
  • Degree students with failed units are required to repeat those units in order to graduate. All grades obtained in repeat units will be maintained in the GPA calculation. Repeat units are noted in the transcripts.
  • For a student who does not repeat a unit that has been previously failed and hence who does not successfully complete a qualification, the fail result will be included in the GPA calculation.

Change of Final Grade:

  • A final course grade can only be changed when a Change of Final Grade Form (ACK.FO.VPAC.02.01) signed by the Head of Department and the Dean of the relevant School is submitted to the Dean - Admissions and Registration. Grades cannot be changed once a qualification is awarded.

ATTACHMENTS

  • Change of Final Grade Form for Cohorts before September 2014
  • Request to Repeat Unit/s to Improve GPA Form for Diploma Students before September 2014

  1. All final grades are rounded to the nearest integer.
  2. ACK no longer awards Supplementary Assessments or Supplementary Exams except for Business Degree students in cohorts prior to September 2014, who are subject to Victoria University’s policy and procedures in this matter.

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