Academic Progression Warning and Probation Policy

Academic Progression Warning and Probation Policy

PURPOSE

The purpose of this policy is to explain ACK’s academic progression rules, graduation requirements and to define the rules that govern students who are not making satisfactory academic progress and introduce measures to improve their academic performance.

SCOPE

This policy applies to all students enrolled in programs offered by School of Engineering, School of Business and English Language program.

POLICY STATEMENT

Academic Progression Rules

English Language Program

  • English Language Program is for students who do not have an adequate level of English Language Proficiency to study at the Diploma or Degree level through the medium of English.
  • The program has two levels offered over two academic semesters. Students are placed in the appropriate level based on their Language Proficiency Exam scores.
  • Students must successfully complete a semester level to progress to the next level.
  • Students who fail to complete a semester level must repeat that level. A student can attempt a semester level maximum three (3) times, the third time being the last. This period of time may be extended under special extenuating circumstances subject to the approval of the Vice President – Academic Affairs.
  • Upon successful completion of ACK English II, students progress onto the Diploma program.

Diploma and Degree Programs offered by the Schools of Business and Engineering

  • Diploma and Degree Programs are each offered over a period of four academic semesters. The maximum time period for completion of any Diploma or Degree program is eight academic semesters.
  • Deferred or withdrawn semesters or the semesters when a student is on Disciplinary Suspension is counted against the maximum period of eight semesters. This period of time may be extended in special extenuating circumstances subject to the approval of the Vice President – Academic Affairs
  • In order to graduate from a Diploma or a Degree Program, students must pass all their units. Additionally, students in September 2014 or later cohorts must have a minimum cumulative GPA of 2.00/4.00 at the time of graduation.

Transition from Diploma to Degree Programs

Students successfully completing an ACK Diploma program are eligible to apply for a corresponding Degree program provided that they have obtained a minimum cumulative GPA of 2.00/4.00. Admissions to Degree programs are not guaranteed and are subject to seat availability.

Rules on Academic Warning, Probation and Final Probation

Academic Warning

  • A student is placed on Academic Warning at the end of the semester if the student’s cumulative GPA falls below 2.00/4.00.
  • A student is notified of their Academic Warning through an official email sent from ACK to the student’s ACK email account. For students who are under the age of 21 years, parents/legal guardian will be advised by any reasonable means of communication (e.g. email, SMS or letter) as per Duty of Care for Minors Policy and Procedure.
  • A student on Academic warning is required to meet with Student Affairs Department Officer in order to identify students who may require counselling and support in order to be successful in completing their studies. This meeting is mandatory and non-attendance will result in being placed on Academic Hold (Stop List) as per Academic Hold Policy and will be unable to be considered for appeals or exemptions.
  • A student issued an Academic Warning is required to meet with their Academic Advisor to set performance goals for the semester. This meeting is mandatory and non-attendance will result in being placed on Academic Hold (Stop List) as per Academic Hold Policyand will be unable to be considered for appeals or exemptions.
  • The student is put on a reduced-load determined by the Academic Advisor per the terms of the Student Academic Load policy.
  • An Academic Warning is lifted if the student’s cumulative GPA is at least 2.00/4.00.
  • A student on Academic Warning who elects to take summer courses may lift their warning at the end of the summer term if the student’s cumulative GPA is at least 2.00/4.00. Failing this, the student will remain on Academic Warning. Equally, a student in good academic standing may be placed on Academic Warning at the end of the summer term if they fail to meet the performance criteria specified in the Academic Warning.
  • Academic Warnings do not appear in the transcript.

Academic Probation

  • A student whose Academic Warning is not lifted at the end of the semester will be placed on Academic Probation.
  • A student is notified of their Academic Probation through an official email sent from ACK to the student’s ACK email account. For students who are under the age of 21 years, parents/legal guardian will be advised by any reasonable means of communication (e.g. email, SMS or letter) as per Duty of Care for Minors Policy and Procedure.
  • A student on Academic Probation is required to meet with Student Affairs Department Officer in order to identify students who may require counselling and support in order to be successful in completing their studies. This meeting is mandatory and non-attendance will result in being placed on Academic Hold (Stop List) as per Academic Hold Policy and will be unable to be considered for appeals or exemptions.
  • Student Affairs Department must refer a student to meet with their Academic Advisor to set performance goals for the semester. This meeting is mandatory and non-attendance will result in being placed on Academic Hold (Stop List) as per Academic Hold Policy and will be unable to be considered for appeals or exemptions.
  • The student is placed on a reduced-load determined by the Academic Advisor per the terms of the Student Academic Load policy.
  • Academic Probation is lifted if the student’s cumulative GPA is at least 2.00/4.00.
  • A student on Academic Probation who elects to take summer courses may lift their probation at the end of summer term. Failing this, the student will remain on Academic Probation.
  • Academic Probations appear in the transcript.

Academic Final Probation

  • A student whose Academic Probation is not lifted at the end of the semester will be placed on Academic Final Probation.
  • A student is notified of their Academic Final Probation through an official letter issued by ACK. For students who are under the age of 21 years, parents/legal guardian will be advised by any reasonable means of communication (e.g. email, SMS or letter) as per Duty of Care for Minors Policy and Procedure.
  • A student on Academic Final Probation is required to meet with Student Affairs Department Officer in order to identify students who may require counselling and support in order to be successful in completing their studies. This meeting is mandatory and non-attendance will result in being placed on Academic Hold (Stop List) as per Academic Hold Policy and will be unable to be considered for appeals or exemptions.
  • A student on Academic Final Probation is required to meet with their Academic Advisor to set performance goals for the semester. This meeting is mandatory and non-attendance will result in being placed on Academic Hold (Stop List) as per Academic Hold Policy and will be unable to be considered for appeals or exemptions.
  • The student is placed on a reduced-load determined by the Academic Advisor as per the terms of the Student Academic Load policy.
  • Academic Final Probation is lifted if the student’s cumulative GPA is at least 2.00/4.00.
  • A student whose Academic Final Probation is not lifted at the end of the semester will be expelled from the College indefinitely.

Academic Expulsion

  • A student is expelled from ACK indefinitely:
    • If the student’s Academic Final Probation is not lifted.
    • If the student fails to complete a Diploma or Degree program within the maximum period specified.
  • Prior to any appeal pertaining to the Academic Progression, Warning and Probation Policy, students have to clear their outstanding fees.
  • A copy of statement of account should be provided from Finance Department upon request of the student showing outstanding fees with zero balance. Statement should be attached to the appeal request.
  • A student expelled is dismissed from ACK permanently.
  • Academic Expulsion is noted on the transcripts.

Student Appeals to the Academic Expulsion Appeals Committee for exceptions

  • Appeals to the Academic Expulsion Appeals Committee shall be made using the Academic Expulsion Appeal Form after they have completed the following steps:
    • Received a written notification of Academic Expulsion for low GPA and/or a written notification of Academic Expulsion for breach of 8 semester rule;
    • Met with the Academic Advisor and given a hard copy of the GPA Calculation Report which shows the units and the grades required by the student to achieve a Cumulative GPA of 2.00 or higher at the end of next semester (Academic Expulsion for low GPA);
    • Met with the Academic Advisor and given a hard copy of the GPA Calculation Report which shows the units and the grades required by the student to achieve a Cumulative GPA of 2.00 or higher and the student will be eligible to graduate at the end of next semester (Academic Expulsion for breach of 8 semester rule).
  • If a student does not meet the above criteria, an Academic Expulsion Appeal cannot be submitted.
  • Once completed, the form together with the mandatory documentation will be placed in a sealed envelope addressed to the Academic Expulsion Appeal Committee. The envelope must be submitted to the Registration Unit counter by the specified closing date.
  • A student should keep a copy of the expulsion appeal for their record.
  • An Academic Expulsions Appeal must be submitted within the specified timelines, otherwise the student will forfeit the right to an appeal.
  • The outcome of the appeal will be emailed to the student’s ACK email account. The decision of the Academic Expulsion Appeal Committee is final.

TERMS AND DEFINITIONS

  • Academic Semester: An academic semester is a Fall or Spring semester. Summer semester is optional and not considered an academic semester.
  • Academic Warning: Issued to students for one academic semester subject to the conditions detailed in this policy.
  • Academic Probation: Issued to students for one academic semester subject to the conditions detailed in this policy.
  • Academic Final Probation: Issued to students for one academic semester subject to the conditions detailed in this policy.
  • Academic Expulsion: Dismissal of students from the College indefinitely subject to the conditions detailed in this policy.
  • Semester GPA: Weighted mean value of all grade points earned by a student on units attempted during the course of one semester.
  • Cumulative GPA: Weighted mean value of all grade points earned by a student on units attempted at any point in time. A student’s cumulative GPA is calculated separately for Diploma and Degree programs and includes grade points earned during a summer term if the student has taken studies in ACK during summer.
  • Appeal: For the purposes of this document an appeal is a request to review a college decision or an outcome.

ATTACHMENTS

  • Academic Expulsion Appeal Form.
  • Academic Expulsion Appeal for Low GPA - Exception granted for one semester letter.
  • Academic Expulsion Appeal for Breach of 8 semester rule - Exception granted for one semester letter.
  • Rejection of Academic Expulsion Appeal letter.

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