ACK Award and Goals Action Program (GAP) Policy and Procedure

ACK Award and Goals Action Program (GAP) Policy and Procedure

PURPOSE

The ACK Award and Goals Action Program (GAP) are frameworks to encourage and recognize student personal goal setting and subsequent achievement.

SCOPE

This policy and procedure applies to ACK award for ACK students who were able to achieve their personal goals.

POLICY STATEMENT

  • Any registered student at ACK is able to participate in the ACK Award and Goals Action Program (GAP).
  • To receive ACK Award at any level, a participating student must:
    • Complete all units undertaken during the period of two consecutive full semesters;
    • Use the GAP template (ACK.FO.VPAC.26.02) to set goals at the start of each semester and then record progress at monthly intervals during the semester;
    • Participate in a minimum of 10 hours employability related activities outside normal class times;
    • Contribute the required number of hours in community or environmental projects (20 hours for bronze level, 25 hours for silver level and 30 hours for gold and platinum levels);
    • Spend on average 2 hours each week on nominated personal development activities such as sport, music, photography, etc.;
    • Complete an interim reflection on the GAP form at the end of the first semester and a final reflection at the end of the second semester of participation; and
    • Sign the declaration at the end of the GAP form at the completion of participation over a two semester period.
  • The ACK Award mentor must also separately confirm (using the ACK Award Mentor Declaration- ACK form number ACK.FO.VPAC.26.03) that the student has demonstrated a commitment towards ACK Award during the two full consecutive semesters.

Levels of ACK Award

  • There are four levels of ACK Award for students and also special ACK Awards for ACK Award mentors as follows:
  • Bronze level for first year of successful participation in ACK GAP program;
  • Silver level for second year of successful participation in ACK GAP program;
  • Gold level for third year of successful participation in ACK GAP program;
  • Platinum level for fourth year of successful participation in ACK GAP program;
  • Mentor level for mentors with ACK Award program for one year; and
  • Mentor re-award for mentors with ACK Award program for more than one year.

CONTROL OF PROCESS

  • Any existing student may apply through the Senior Manager- Office of the Vice President Academic Affairs to join ACK Award program. All applications will be approved subject to the student submitting the ACK Award and GAP Application Form (ACK.FO.VPAC.26.01) by the end of week 4 of the first semester of participation in ACK Award program.
  • The Senior Manager - Office of the Vice President Academic Affairs will contact students to notify acceptance in the ACK Award and to arrange for the student to complete the ACK Goals Action Program (GAP) Form (ACK.FO.VPAC.26.02) and to discuss appointment of an ACK Award mentor.
  • The participating student should arrange to meet with the appointed ACK Award mentor and use the Goals Action Program (GAP) Form (ACK.FO.VPAC.26.02) to document personal goals for the semester towards:
    • employability enhancement;
    • community/environmental participation; and
    • ‘Other’ personal development.
  • During the semester, the participating student and the ACK Award mentor meet on a monthly basis during which time the student should record progress towards personal goals on the Goals Action Program (GAP) Form (ACK.FO.VPAC.26.02). The ACK Award mentor should initial the student entry to confirm that the progress update was undertaken month by month.
  • At the end of the first semester, complete the reflection section on the Goals Action Program (GAP) Form (ACK.FO.OVPAC.26.02) and arrange to meet with the ACK Award mentor who should also sign this section.
  • At the start of the following semester, the participating student should meet again with the ACK Award mentor and undertake the same process using the Goals Action Program (GAP) Form (ACK.FO.VPAC.26.02) to initially set goals for the semester and then meet with the ACK Award mentor on a monthly basis during the semester to record progress.
  • At the end of the second semester of participation, complete the reflection section on the Goals Action Program (GAP) Form (ACK.FO.VPAC.26.02) and arrange to meet with the ACK Award mentor who should also sign this section.
  • Having completed two full semesters in the ACK Award program, the participating student is eligible for the first or Bronze level certificate for the ACK Award. Provided the ACK Award mentor is satisfied with the participation by the student within the ACK Award program, the ACK Award mentor completes the ACK Award End of Year Mentor Declaration (ACK.FO.VPAC.26.03) and submits to the Office of the Vice President – Academic Affairs.
  • Upon receipt of the ACK Award End of Year Mentor Declaration (ACK.FO.VPAC.26.03), the Senior Manager Office of the Vice President Academic Affairs will review the document and arrange for issuance of the ACK Award Certificate.
  • Students may elect to continue participation in the ACK Award program and use the Goals Action Program (GAP) Form (ACK.FO.VPAC.26.02) each semester to document goal setting, progress reporting and end of semester reflection with the guidance of the ACK Award mentor. Upon completion of each further two semesters of participation, the ACK Award mentor completes the ACK Award End of Year Mentor Declaration (ACK.FO.VPAC.26.03) and submits to the Office of the Vice President Academic Affairs in order for the participating student to receive higher levels of ACK Award as prescribed in Section 3.3.
  • Upon receipt of any subsequent ACK Award End of Year Mentor Declaration (ACK.FO.VPAC.26.03), the Senior Manager - Office of the Vice President Academic Affairs will review the document and arrange for issuance of the appropriate level of the ACK Award Certificate.

TERMS AND DEFINITIONS

  • ACK Award: Is a certificate, at various levels, to confirm active participation in ACK Goals Action Program (GAP).
  • ACK Award Mentor: Is a person approved by the Vice President - Academic Affairs to mentor a student within the ACK Award Program.
  • Goals Action Program (GAP): Is a structured system using a template for guidance in setting personal goals and recording subsequent progress.
  • Year: Is interpreted as two full consecutive semesters which may include a full summer semester.

ATTACHMENTS

  • ACK Award and Goals Action Program (GAP) Application to Participate Form (ACK.FO.VPAC.26.01)
  • ACK Goals Action Program (GAP) Form (ACK.FO. VPAC.26.02)
  • ACK Award End of Year Mentor Declaration Form (ACK.FO.VPAC.26.03)
  • ACK Award Requirements Form (ACK.FO. VPAC.26.04)
  • ACK Award and Goals Action program (GAP) Example of Completed Form (ACK.FO. VPAC.26.05)

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