ACK Student Council Policy and Procedure

ACK Student Council Policy and Procedure

PURPOSE

The ACK Student Council includes students appointed by the Vice President – Academic Affairs to meet with the members of ACK Executive Management for the purpose of enhancing the learning experience at ACK through discussions relating to social, cultural and other extra-curricular events in the local community. The ACK Student Council Policy and Procedure is the authority for establishment of the Student Council and documents the scope and structure of the body.

SCOPE

This policy applies to all students at ACK.

POLICY STATEMENT

Background

  • The Australian College of Kuwait recognizes the dedication of those students who have joined and completed the requirements for the ACK Award program established under the terms of the ACK Awards and Goals Action Program (GAP) Policy (ACK.PL.VPAC.26). These students have demonstrated a commitment towards their personal development across both academic and extra-curricular dimensions including participation in community/environmental projects. As a special acknowledgement to these outstanding students and their college spirit, a representative group from ACK Award recipients will be invited each semester to become members of the ACK Student Council.
  • The ACK Student Council will meet with representatives from the ACK Executive Management on three occasions each Fall and Spring semester to discuss enhancement of participation by students in social, cultural and other extra-curricular events within the local community. Already, any student can raise any individual academic issues with their assigned Faculty members for advising students and any personal non-academic concerns with our Student Affairs Department. The Student Council is a forum for students to provide input and feedback to the ACK Executive Management regarding enhancement of participation by students in social, cultural and other extra-curricular events within ACK and the local community.
  • A member of the Student Council will be invited as a representative in the selection of the ACK Teaching Excellence Award as per ACK Teaching Excellence Award Policy (ACK.PL.VPAC.37).
  • The ACK Student Council consists of an appointed group of students selected to participate in official communications with representatives from the ACK Executive Management regarding enhancement of participation by students in social, cultural and other extra-curricular events within the local community.
  • Members of the ACK Student Council will be selected by the Vice President – Academic Affairs on the basis of recommendations from the Senior Manager – Vice President Academic Affairs Office, who is responsible for the ACK Award program.
  • Any current student at ACK who has completed at least the Silver level of the ACK Award program is eligible for consideration as a member of the ACK Student Council. Selection criteria to be taken into account in the final appointments are detailed in the Student Council Selection Criteria Form (ACK.FO.VPAC.22.02).
  • Prior to the end of each semester, the Senior Manager- Vice President Academic Affairs Office, will submit a shortlist of eligible students in order of ranking for consideration as members of the Student Council for the following semester. For this purpose, the Student Council Selection Criteria Form (ACK.FO.VPAC.22.02) is to be used to summarise information for each nominated student. The final decision with regard to the Student Council membership will be at the discretion of the Vice President – Academic Affairs.
  • The Vice President – Academic Affairs may appoint up to fifteen students as members of the Student Council. At least two representatives must be included from each of the Schools of Engineering and Business.
  • An announcement regarding the appointment of members of the Student Council will be made by the Vice President – Academic Affairs prior to the end of the semester for the subsequent semester.
  • An appointed student will forfeit his/her membership under the following circumstances:
    • Student is issued an Academic Warning, Probation or Expulsion for the following semester after being selected to the council,
    • Student fails to register for the following semester during the advertised registration period in accordance with the terms of the Registration Policy (ACK.PL.AR.222),
    • Student violates the Student Code of Conduct (ACK.SA.PLR.02) or Code of Academic Integrity (ACK.PLR.VPAC.09).
    • In the event that an appointed student loses membership, the Vice President – Academic Affairs may appoint a replacement upon further recommendation from the Senior Manager - Vice President Academic Affairs Office.

CONTROL OF PROCESS

Meetings of the Student Council

  • The Chair of the Student Council meetings will be the Senior Manager- Vice President Academic Affairs Office or nominee.
  • The Vice President – Academic Affairs, in communication with the President, may arrange for a representative from the ACK Executive Management to attend meetings of the Student Council.
  • Three ordinary meetings of the Student Council will be held each semester: one at the beginning, one in the middle and one at the end.
  • Any member of the Student Council can submit by email to the Senior Manager- Vice President Academic Affairs Office, a requested agenda item for discussion up until ten days prior to the date of the next meeting.
  • It is only matters relating to enhancement of student participation in social, cultural and other extra-curricular events within the local community that can be referred to the Student Council. Individual student matters should be referred to the appropriate Academic or Administrative Department for attention in accordance with the terms of the Student Welfare and Grievance Policy and Procedure (ACK.PLR.VPAC.13).
  • The Senior Manager - Vice President Academic Affairs Office, will discuss the agenda with the Vice President – Academic Affairs and circulate the approved agenda no later than one week prior to the meeting. Any requested agenda items that are not included on the approved agenda will be discussed by the Senior Officer - Vice President Academic Affairs Office , prior to the Student Council meeting with the member(s) of the Student Council who proposed the item.
  • Minutes and an Action List will be circulated by the Senior Manager - Vice President Academic Affairs Office, no later than one week after the Student Council meeting.
  • Following each Student Council meeting, the Senior Manager - Vice President Academic Affairs Office, will also circulate a summary of the meeting discussions and agreed actions to all students and staff no later than one week after the Student Council meeting.
  • The Senior Manager- Vice President Academic Affairs Office, will follow up all Action List items in between meetings.
  • The Vice President – Academic Affairs may call a special meeting of the Student Council at any time to discuss specific matters. The Vice President – Academic Affairs will determine whether the discussions at any special meeting are minuted and circulated.

Conduct of Student Council Meetings

  • As the purpose of the Student Council is to provide representative communications between students and the ACK Executive Management, each individual opinion will be respected and no voting will take place.
  • Members of the Student Council must be respectful of the right of other members for independent opinion regarding general student matters.
  • Only approved agenda items will be discussed at Student Council meetings so that the ACK Executive Management member(s) present will have the opportunity to undertake any related research and provide detailed information to the members.
  • The minutes of Student Council meetings will be recorded and kept.

Forfeiture of Student Council Membership

  • All members of the Student Council must at all times be exemplary in their behaviour and commitment to the college spirit. Any behaviour either on or off campus which in the opinion of the Vice President – Academic Affairs is not in keeping with the expectations of Student Council members or any violations under the Student Code of Conduct (ACK. PLR. SA.02), Code of Academic Integrity (ACK.PLR.VPAC.09) will result in immediate forfeiture of membership.
  • During the course of Student Council meetings or related gatherings, any discussions that are not associated with the Agenda and/or which attempt to introduce political or other matters not relevant to discussions will result in immediate forfeiture of membership, as determined by the Vice President – Academic Affairs.
  • The Vice President – Academic Affairs may appoint a replacement for any student who forfeits membership of the Student Council.

Communications from and to the Student Council

  • Students who are not members of the Student Council are not able to submit a communication directly to the Student Council email account: studentcouncil@ack.edu.kw.
  • Any communications to the Student Council from a student who is not a member of the Council will be returned back to the student.
  • In between Student Council meetings, the Senior Manager, Office of the Vice President/Academic Affairs, will liaise as appropriate between members of the Student Council and the ACK Executive Management with regard to Action Items and special matters.

TERMS AND DEFINITIONS

  • Student Council refers to the group of students appointed to participate in official communications with representatives from the ACK Executive Management for the purpose of enhancing the learning experience at ACK through discussions relating to social, cultural and other extra-curricular events in ACK and the local community.
  • ACK Award Program refers to the official framework within ACK to recognise student participation in personal goal setting and progress towards achievement with the support of an approved staff mentor.
  • Academic Semester (Semester): An Academic Semester is a Fall or Spring Semester. Summer is not considered an academic semester.
  • Cumulative GPA: A student’s cumulative GPA is the weighted mean value of all grade points he/she earned on units attempted at any point in time. A student’s cumulative GPA is calculated separately for Diploma and Degree programs and will include grade points earned during a summer term if the student has taken studies in ACK during summer.

ATTACHMENTS

  • ACK Student Council Terms of Reference
  • ACK Student Council Selection Criteria for student membership

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