Registration Policy

Registration Policy

PURPOSE

The purpose of this policy is to establish clear, consistent principles and guidelines for the registration process.

SCOPE

This policy applies to all new and continuing students in programs offered by School of Engineering and School of Business, including the English Language Program.

POLICY STATEMENT

  • At the Australian College of Kuwait (ACK) a person is considered a registered student upon full completion of the enrolment process including online registration in one or more units during advertised registration period. Regardless of how a student’s tuition fees are funded, it is a student’s responsibility to complete the registration process by the advertised deadline.

Period for registration

  • The period for registration will be determined by the Admissions and Registration Department and published on the ACK website under the heading of Admissions and Registration Key Dates. These dates must be adhered to by the Schools and Departments.
  • It is a student’s responsibility to check the dates for registration.
  • Continuing and returning deferred students (students that are granted deferral in the previous semester) are expected to register during the advertised registration period.
  • New and Transfer students are offered workshops during the Orientation period on how to use the online registration system. Students are informed of the dates for the workshops by Student Affairs upon collection of their offer letter and are expected complete their registration on these dates.

Securing a place

  • To secure a place for an Academic Semester or Summer Semester, it is a student’s responsibility to:
    • Clear any Academic Holds prior to registration.
    • Check that he/she can log in to the Student Portal and, if issues arise, notify ACK IT immediately.
    • Complete the registration process during the nominated period.
    • Register in units and, for self-funded students, pay the associated tuition fees.
    • Read any information provided by the relevant School/Department relating to unit/class registration.
    • Immediately notify ACK IT staff of any technical issues preventing online registration.
    • Read all emails sent by the Enrolment Unit and follow instructions provided.

Methods of Registration

  • During the advertised registration period, students must register online through the ACK Student Portal.
  • A student should seek an appointment with his/her relevant Academic Advisor or in their absence School/Department for any advice in course selection and scheduling planning for timely graduation.

Students placed on Academic Warning or Probation

  • A student who has been placed on Academic Warning or Probation is prevented from taking a full-load and must meet with his/her Academic Advisor to discuss his/her registration.

Adding Units after initial registration

  • Students who have completed their initial registration during the designated registration period as per section 3.2 of this document may add units during the advertised Add period. The dates for adding units will be published on the ACK website under the heading of Admissions and Registration Key Dates.

Dropping Units after initial registration

  • Students who have completed their initial registration during the designated registration period as per section 3.2 of this document may drop units during the advertised Drop period which is until the Census Date. Students must ensure they maintain a load determined in accordance with the terms of the Student Academic Load Policy (ACK. PL.VPAC.27).
  • The dates for dropping units will be published on the ACK website under the heading of Admissions and Registration Key Dates.

Consequences of not registering during the advertised period

  • New or Transfer students:
    • A new or transfer student who fails to register during the advertised period will lose his/her place at the College. The code of WDNR (Withdrawn Did Not Register) will be recorded on the student’s PowerCampus record. Should the student wish to study at ACK in future, he/she will be required to complete a new admission application. Re-admittance is not guaranteed and is subject to the terms of the Readmissions Policy. (ACK.PL.AR.102).
  • Continuing students:
    • A continuing student who fails to register and who does not submit a Deferral Form during the advertised registration period will lose his/her place at the College. This student will be considered a Dormant Student. The code of WDNR (Withdrawn Did Not Register) will be recorded on the student’s PowerCampus record.
    • Should the student wish to study at ACK in future, he/she will be required to complete a new admission application. Re-admittance is not guaranteed and is subject to the terms of Readmissions Policy (ACK.PL.AR.102).
  • Students who were granted deferral for the prior semester:
    • During their enrolment in a program of study, an ACK student will be permitted to defer as per the Student Deferral Policy (ACK.PL.AR.205).
    • A student granted deferral for the prior semester is responsible to finalize his/her registration for the following semester within the advertised registration dates.

Exceptions

  • Exceptions to this policy can be granted by the Dean in extenuating circumstances.

TERMS AND DEFINITIONS

  • Academic Semester (Semester): An academic semester is a Fall or Spring semester. Summer semester is optional and is not considered an academic semester.
  • Census Date: The last day to withdraw without a grade penalty as defined by ACK Academic Calendar. Should this day fall on a weekend or Public Holiday, the Census Date will be the next working day.
  • Unit: Also called a course in ACK, is a basic component of a program which on successful completion gives credit towards completion of the program of study.
  • Dormant Student refers to a continuing student who failed to register and did not submit a Deferral or College Withdrawal Form.
  • Deferral is initiated by a student and means a student has elected to take leave of absence for one semester or a maximum of two semesters.
  • Program of study refers to a English, Diploma or Degree program.
  • Transfer student refers to a student who has graduated from high school and attended another tertiary education institution before applying and being admitted to ACK.

ATTACHMENTS

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