Student Academic Load Policy

Student Academic Load Policy

PURPOSE

To define full academic load in ACK and set conditions for when students can receive less (reduced-load) or more (over-load) than the set full load.

SCOPE

This policy applies to all students enrolled in Diploma and Degree programs offered by School of Engineering and School of Business. Requirements for Aviation programs are documented separately.

POLICY STATEMENT

Full Academic load

  • Full Academic Load in ACK is defined as 12-18 credit hours per academic semester.
  • Students put on Academic Warning or Academic Probation as per the terms of the Academic Progression, Warning and Probation Policy (ACK.PL.VPAC.06) cannot take more than 12 credit hours, or 13 credits in the case of a course with a lab component.

Reduced Academic Load

  • A reduced load is defined as less than 12 credit hours per academic semester and can be granted for:
    • Students who have been issued an Academic Warning or Academic Probation;
    • Students who have disabilities that prevent them from taking a full-load as per the terms of Students with Disabilities Policy and Procedure (ACK.PLR.SA.02);
    • Students holding full-time employment.
  • Student seeking to reduce their load below 12 credits must make a request using the Academic Load Reduction Request Form (ACK.FO.VPAC.27.02) at least 5 days before the last day of the published Drop period and obtain the approval of their Academic Advisor.
  • Students who are granted a reduced load continue to be bound by all ACK policies and are expected to complete their studies within a maximum of eight academic semesters. Students should acknowledge that reducing study load may impact their ability to complete their program within the required timeframes.
  • Tuitions fees associated with a reduced-load are determined in accordance with ACK’s fee structure and relevant financial policies. Students on reduced load are charged for 12 credit hours regardless of their load1. Being on reduced load may affect a student’s scholarship status.

Over-load

  • An over-load in ACK is typically defined 19-21 credit hours per academic semester. A student is eligible for an over-load under the following circumstances:
    • If the student has earned a cumulative GPA of at least 3.50/4.00;
    • If the student requires an over-load to graduate in the academic semester requested;
    • If the student is taking a course with a lab component ( applicable for 19 credits only).
  • Students seeking an over-load must make a request using the Academic Load Increase Request Form (ACK.FO.VPAC.27.01) at least 5 days before the last day of the published Add period and obtain the approval of their Academic Advisor.
  • A student who is granted an over-load continues to be bound by ACK’s all academic policies. Even if the request for a load increase is approved, registration in the requested courses will be conditional and subject to class availability.
  • Tuitions fees associated with an over-load are determined in accordance with ACK’s fee structure and relevant financial policies.

Exceptions

  • Exceptions to the decisions taken under this policy are referred to the Vice President – Academic Affairs. Discretion is sought when using the definitions of “full load”, “reduced load” and “over load” for programs that are in teach-out.

TERMS AND DEFINITIONS

  • Academic Semester (Semester): An academic semester is a Fall or Spring semester. Summer semester is optional.
  • Credit Hour: A credit hour is the unit by which ACK measures course work.
  • School: Refers to ACK School of Engineering and ACK School of Business.
  • Cumulative GPA: Weighted mean value of all grade points earned by a student on courses attempted at any point in time. A student’s cumulative GPA is calculated separately for Diploma and Degree programs and includes grade points earned during a summer term if the student has taken studies in ACK during summer.
  • Teach-out: Courses from previous program curriculum being taught to registered students.

ATTACHMENTS

  • Academic Load Reduction Request Form (ACK.FO.VPAC.27.01) – System Generated
  • Academic Load Increase Request Form (ACK.FO.VPAC.27.02) – System Generated

  1. Exceptions apply for students on their final term who have less than 12-credits remaining for completing their program requirements.

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