Student Code of Conduct Policy and Procedure
To set standards of conduct expected of all registered students while on campus or attending college related events off campus.
This policy applies to all students registered at ACK.
- ACK expects the highest standards of conduct from all its students.
- Students shall observe country laws as well as policies and regulations of the Australian College of Kuwait while on campus or attending college related events outside of campus. Students are responsible for the behavior of their guests and parents while they are visiting the campus or attending ACK related events outside.
- When in doubt about interpretation or applicability of a policy or a regulation, it is the students’ responsibility to seek clarification from the relevant College office or department.
- Any student or student club found to have committed a violation of this policy is subject to the disciplinary sanctions outlined in this Student Code of Conduct.
- All members of ACK community are expected to report possible violations of country laws and College policies and regulations, including violations of this Student Code of Conduct.
- Violating or disrespecting ACK’s policies, procedures, codes and timelines.
- Defacing ACK property through graffiti.
- Exhibiting disrespectful behavior or using disrespectful language towards students or staff.
- Engaging in conduct that disrupts class including, but not limited to, the use of cell phones or other electronic devices for voice or text communication.
- Any unauthorized use of electronic or other devices to make an audio or video recording of any person without his/her prior knowledge, or without his/her consent when such a recording is likely to cause injury or distress.
- Disruption or obstruction of educational/learning process and environment, interference with College operations or other College-sponsored activities, on or off College premises, or other non-college activities when the act occurs on College premises.
- Engaging in conduct which disturbs the peace, order, or discipline at the College or College-sponsored activity.
- Participation in an on-campus or off-campus demonstration, riot, or activity that disrupts the normal operations of the College and/or infringes on the rights of other members of the college community.
- Deliberate disobedience or resistance against an identified College official acting in the line of duty.
- Failure to follow instructions/directives from College officials.
- Failure to adequately identify oneself and/or produce a valid ACK identification card to a College official including Campus Security.
- Refusal to vacate a building, street, sidewalk, driveway or other facility of the College when directed to do so by an authorized officer of the College.
- Failure to evacuate for a fire alarm or re-entry prior to return signal.
- Stealing or possession of others’ belongings without the owner’s permission.
- Making unauthorized disclosure or having unauthorized access to official college documents, computer resources or information, or confidential information.
Dress Code Violation
- Inappropriate dress for males and females, which includes, but is not limited to, clothing bearing inappropriate suggestive or offensive language or graphics, tank tops, low cut blouses, short clothing, and revealing clothes that expose the waist or back.
Use of Drugs or Alcohol
- Use, possession or distribution of drugs or alcoholic beverages as prohibited by Kuwait law.
- Misuse of any legal pharmaceutical drugs.
Acts of Violence
- Inflicting physical injury upon another.
- Placing another in fear of, or at risk of, physical injury or endangering the emotional health and safety of another through bullying, verbal abuse, harassment, threats, or intimidation.
- Intentionally or recklessly acting in a manner that creates a substantial risk of bodily harm to another.
- Sexually harassing another whether physical, verbal or written.
- Making verbal or written threats to any College staff or students.
- Possessing, using or storing weapons, fireworks, explosives and firearms on the property owned or controlled by ACK.
Providing False Information
- Intentionally false reporting of a fire, explosive or other emergency.
- Forgery, alteration, or misuse of any College document, records, or instrument of identification.
- Falsely identifying oneself to a College official or furnishing false information, oral or written, to any College official, faculty or staff member.
- Making allegations or complaints that are malicious or without foundation.
- Possession and/or use of fireworks.
- Tampering with fire-fighting or fire alert equipment.
- Smoking in non-designated smoking areas.
- Unauthorized presence in or unauthorized use of College property, resources or facilities.
- Reckless driving on campus and/or parking in unauthorized places.
- Graffiti, intentional or reckless damage to or destruction of College property or of property on College premises belonging to others.
- Using, or attempting to use, College property in a manner inconsistent with its designated purpose.
Computer and Network Abuse
- Jeopardizing the security of the College’s computing systems and services, or tampering with or falsifying electronic information.
- Use of another person’s computing identification and/or password without authorization or permission.
- Participating in the viewing or exchange of inappropriate materials.
- Sending or posting discriminatory, harassing, threatening messages, images, or sending or posting messages that defame or slander other individuals.
Misuse of Media and Social Media Channels
- Insulting, disrespecting, defaming, the College or any past or present member of the College community through any media or social media channels whether or not such use involves ACK’s network or other computer resources.
- Using any media or social media channel to harass, threaten or bully any past or present College member whether or not such use involves ACK’s network or other computer resources.
- Disclosing confidential information concerning the College or any of its past or present members through any media or social media channels whether or not such use involves ACK’s network or other computer resources.
CONTROL OF PROCEDURE
- ACK observes a zero tolerance policy for any violation under this Student Code of Conduct. All proven cases will be penalized in accordance with the terms of this document.
- Acts of Violence will be penalized in accordance with Violence on Campus Policy and Procedure (ACK.PLR.SEC.12).
- Details of incidents will be recorded using Incident Report (ACK.FO.SA.01.04)
Due diligence will underpin any investigation of an alleged offence carried out by a student. Investigations will be led by Student Service Center Manager/Coordinator and an SSC Officer who will review the allegations. In case of offenses that require direct suspension or expulsion the investigation will be led by the Senior Manager of Student Affairs.
- Any student subject to a disciplinary investigation will be provided with a copy of this policy.
- Each investigation will involve:
- Outlining clearly to the student the exact nature of the allegations,
- Providing the student with the opportunity to respond,
- Interviewing any witnesses and other participants relevant to the alleged offence,
- Consideration of all relevant information including, but not limited to:
- Nature of the misconduct, as well as the degree of any damage, injury or harm resulting from it,
- Student’s demonstration of insight for the misconduct,
- Student’s present demeanor and attitude,
- Student’s past disciplinary record, including number of warnings received and probationary status.
- Assistance received in relation to the misconduct.
- The application of judgment as to whether an offence has been committed.
- Meeting minutes will be recorded using the Investigation Template (ACK.FO.SA.01.04) issued by the Student Service Manager/Coordinator.
- For investigations lead by the Student Services Coordinator/Manager, a report will be submitted to the Senior Manager – Student Affairs including the incident report (ACK.PLR.SA.01), the investigation Form (ACK.FO.SA.04.04) and other related documents if applicable with the recommended sanction to be imposed.
- In case of investigations lead by the Senior Manager – Student Affairs, a report will be submitted to the Vice President – Academic affairs including the incident report (ACK.PLR.SA.01), the investigation Form (ACK.FO.SA.04.04) and other related documents if applicable with the recommended sanction to be imposed.
- The Senior Manager of Student Affairs upon review of the charges and accompanying narrative determines whether misconduct took place and if so, decide on the appropriate sanction in line with these terms of this document. Mitigating factors or circumstances shall be considered prior to imposing a sanction. Any cases deemed to be sufficiently serious for the student to be immediately put on Disciplinary Suspension or Disciplinary Expulsion, or any students with previous disciplinary record which would constitute grounds for the student to be put on Disciplinary Suspension or Disciplinary Expulsion as per this document will be referred to the Vice President – Academic affairs for decision. The alleged offence, investigation, judgment and any agreed sanction will be documented. The student, the party reporting the violation, the relevant Academic Advisor, the Head of Department, and Head of School will be advised in writing of the outcome of the investigation, any determinations made and sanctions imposed. The Dean- Admissions and Registration will be informed of the sanctions imposed to update student’s file in the Admissions and Registration Department accordingly. In cases of suspended or expelled students, their details are also provided to the Facilities and Information Technology (IT) departments.
- One or more of the sanctions listed below may be imposed for violations under this Student Code of Conduct:
- Verbal Warning:
- The student is given a verbal warning which includes a clear statement of the offence occurred and the behavior expected in the future. See Verbal Warning Template (ACK.FO.SA.05).
- A written record of this verbal warning is kept in the student’s record with the Student Affairs Department, Admissions and Registration Department and is also entered into the learning management system (PowerCampus).
- Educational Response:
- The student is required to write a paper or letter of apology, engage in community service, or could be assigned other educational tasks deemed appropriate for the offence committed. A written record of this is kept in the student’s record with the Student Affairs Department, Admissions and Registration Department and is also entered into the learning management system. (Powercampus) Refusing to comply with the sanction will lead to the student being automatically suspended.
- Counseling Sessions:
- The student is required to sign a written commitment to attend counseling sessions in the Student Support Center. A written record of this is kept in the student’s record with the Student Affairs Department, Admissions and Registration Department and is also entered into the learning management system. (PowerCampus). If the student breaches the commitment, it may lead to a written warning letter. Refusing to comply with the sanction will lead to the student being automatically suspended.
- Written Warning:
- The student is given a written statement indicating the offence, the required behavior and an indication that repetition of the offence may lead to the next disciplinary action. See Notice of Written Warning Letter Template (ACK.FO.SA.01.01). A written record of this is kept in the student’s record with the Student Affairs Department, the Admissions and Registration Department and is also entered into the learning management system. (PowerCampus).
- A student can receive up to 3 written warnings for different violations under this Student Code of Conduct during his/her study at ACK. Any misconduct thereafter, will lead to suspension or expulsion, depending on the severity of the offence.
- Written Warnings will be deemed served for official record keepings even if the student refused to sign them and a note of refusal to sign will be countersigned by a Student Affairs Officer. A follow-up e-mail confirming the same will be consequently sent to the student.
- Disciplinary Probation:
- Disciplinary probation constitutes a change in student’s status between good standing and suspension or expulsion from the College. Further violations will result in immediate Disciplinary Suspension or Expulsion from ACK depending on severity of the offense. A record of Disciplinary Probation is kept in the student’s file with the Student Affairs Department, the Admissions and Registration Department and is also entered into the learning management system (PowerCampus).
- Notice of Disciplinary Probation (ACK.FO.SA.01.02) will be issued to student.
- Notice of Disciplinary Probation will be deemed served for official record keepings even if the student refused to sign them and a note of refusal to sign will be countersigned by a Student Affairs Officer. A follow-up e-mail confirming the same will be consequently sent to the student.
- Disciplinary Suspension:
- A student on Disciplinary Suspension will not be allowed to attend classes, use campus facilities, including athletic facilities, library and computer clusters, participate in student activities and be a member of student clubs. A student’s email account will be kept active during the period of suspension as email is an official form communication used by the College. A student on suspension will be allowed limited access to the campus to attend matters related to his or her enrollment. If the student needs to meet with any member of faculty or staff during his/her period of suspension, this will be arranged through the Student Affairs Department.
- Student Affairs Department should endeavor to complete all necessary procedures regarding a disciplinary case within the shortest possible timeframe. The date an event took place is the date from which any subsequent suspension will be considered in effect. If the violation took place after the end of the semester’s work (i.e. after final examinations), then the suspension may be implemented in the following semester.
- A student put on suspension during the course of a semester will lose all academic work done for that semester and will need to repeat the entire course work for that semester if/when she or he is readmitted. Readmission is not automatic and cannot be guaranteed. Conditions for readmission may be specified. Student will not be given any credit for any units completed in another higher education institution outside of ACK during the period of Disciplinary Suspension. A record of Disciplinary Suspension is kept in the student’s file with the Student Affairs Department, the Admissions and Registration Department and is also entered into the learning management system (PowerCampus) and will be noted on the transcript. Any misconduct by student during or after his/her suspension will lead to Disciplinary Expulsion.
- Notice of Disciplinary Suspension (ACK.FO.SA.01.03) will be issued to students.
- Notice of Disciplinary Suspension will be deemed served for official record keepings even if the student refused to sign them and a note of refusal to sign will be countersigned by a Student Affairs Officer. A follow-up e-mail confirming the same will be consequently sent to the student.
- Disciplinary Expulsion:
- Student is no longer considered part of the ACK community and is not allowed to complete his/her study in the College. A record of Disciplinary Expulsion is kept in the student’s file with the Student Affairs Department, the Admissions and Registration Department and is also entered into the learning management system (PowerCampus) and will be noted on the transcript. Any future enrolment of the expelled student will be at the discretion of the President.
- Misconduct that involves the following will result in immediate suspension or expulsion from the College:
- Use or possession of alcohol, drugs, weapons or materials dangerous to public health;
- Substantial theft or fraud;
- Substantial physical, emotional or mental harm to persons, or actions that create a substantial risk of bodily harm;
- Making verbal or written threats to any College staff or students;
- Sexual Harassment;
- Significant physical damage to property;
- Taking pictures or recording of ACK management, instructor or student to be used later to ridicule or harm the concerned person.
- Making unauthorized disclosure or having unauthorized access to official college documents, computer resources or information, or confidential information. Misconduct that involves the following will result in a Verbal or a Written Warning, Disciplinary Probation or Suspension:
- Disrespectful or disorderly behavior and/ or language;
- Damage to ACK property;
- Minor physical altercations;
- Disobeying any security guard and/or instructions of an ACK staff member, including failing to leave any building or part of a building when directed to do so;
- Violating or disrespecting ACK’s policies, procedures, codes and timelines;
- Verbal altercations;
- Inappropriate dress code;
- Inappropriate physical contact;
- Making allegations or complaints that are malicious or without foundation;
- Insulting, disrespecting, defaming, the College or any past or present member of the College community through any media or social media channels.
- All of the above listed violations and their corresponding sanctions are only a guideline. The College reserves the right to modify the sanctions depending on the severity of the offense.
- ACK Quality Assurance processes require that all incidents of breaching the student code of conduct and their outcomes are logged and recorded for monitoring purposes and to identify opportunities to improve standards of education and services offered in the College. Accordingly, all incidents need to be electronically logged onto Power Campus, kept up-to-date by Student Affairs Department and are submitted as a report to the Vice President – Academic affairs at the end of each semester or as frequently as requested.
- Any student subject to disciplinary action may lodge an appeal against the penalty imposed. An appeal letter must be submitted to the Vice President – Academic affairs’s office within five (5) working days of receiving the penalty decision detailing why and on what grounds the appeal is made. The Vice President – Academic affairs will request the Senior Manager – Student Affairs to compile background information about the student and the appeal case. The Vice President – Academic affairs will decide upon the appeal.
- In case of offenses that require direct suspension or expulsion the appeal case will be presented to the Vice President – Academic affairs with a summary and a recommendation. The Vice President – Academic affairs will decide upon the appeal.
- An appeal is not granted automatically simply by submitting a letter. An appeal hearing will be held if grounds are substantiated in the letter.
- All appeal decisions are final.
TERMS AND DEFINITIONS
- Sexual Harassment: Any unwelcome act of a sexual nature including sexual advances, requests for sexual favors, or other verbal/written or physical conduct.
- Academic Semester: An academic semester is a Fall or a Spring semester. Summer semester is not considered an academic semester.
- Student Club: A student club is accessible to all students who are registered in programs offered by School of Engineering and School of Business, including students in English Language Department. Student recreational activities and Clubs must be approved by the Student Recreational Activities Manager and the Senior Manager of Student Affairs.
- Social Media: Tools and platforms, which include, without limitation, blogs, texting, Instagram, Twitter, Facebook, LinkedIn®, My Space, YouTube and Flickr that enable the sharing of ideas and content rapidly and easily.
- Violence: Behavior involving physical force intended to hurt a human being or causing Damage to belongings.
- Weapons: Include but are not limited to: Firearms, pellet guns, air rifles or BB guns, paintball guns, bows and arrows, sling shots, water balloon launchers, martial arts equipment, swords, switchblades, large knives, tasers and clubs.
- Physical Violence: The deliberate use of physical force with the potential for causing harm and damage. Physical violence includes, but is not limited to: Scratching or biting, pushing or shoving.
- Graffiti: Writing or drawings that have been scribbled, scratched, or painted illicitly on a wall or other surface, often within public view.
- Notice of Written Warning Letter Template ( ACK.FO.SA.01.01)
- Notice of Disciplinary Probation (ACK.FO.SA.01.02)
- Notice of Disciplinary Suspension (ACK.FO.SA.01.03)
- Incident Report (ACK.FO.SA.01.04)
- Investigation Form (ACK.FO.SA.01.05)
- Verbal Warning Template (ACK.FO.SA.01.06)
- Incident/ Investigation Log (ACK.FO.SA.01.07)
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