Student with Disabilities Policy and Procedure

Student with Disabilities Policy and Procedure


To set out ACK’s commitment to providing accommodations and support to ensure that students with disabilities are able to access and participate in academic programs offered by the College.


This policy applies to all ACK registered students with disabilities.


  • ACK aims to provide equal access to its academic programs by provision of a supportive learning environment and Reasonable Accommodations for students with disabilities, as well as making efforts to eliminate/reduce learning barriers that a student might face due to her/his disability.
  • The College complies with the Kuwait Law (8/2010) of Persons with Disabilities.
  • The College expects that registered students with disabilities who require accommodations to make their needs known and follow the requirements of this policy to receive the support they need.
  • The College does not grant accommodations that may fundamentally alter the nature of a course or a program. Students with disabilities are expected to select programs that take into account their own particular strengths and weaknesses.
  • Accommodations granted for an ACK registered student in other institutions does not guarantee that the same accommodation will be granted in ACK.
  • The College does not grant accommodations retroactively.

Admission as a Student with Disability

  • ACK can offer admission and provide Reasonable Accommodations for students with below specified disabilities only. The College is not able to accommodate disabilities that are not included in this list:
    • A Learning Disability which includes: Dyslexia, Dyscalculia, Dysgraphia, and Dyspraxia.
    • A mild Auditory and/or Visual Processing Disorder.
    • Mild Cerebral Palsy.
    • A Mild Visual Impairment.
    • A Mild Hearing Impairment.
    • A Physical Disability.
    • Attention Deficit (Hyperactivity) Disorder.
    • With a minimum Intelligence Quotient of 85 on a standardized local Test (Wechsler).
  • To be admitted as a student with a disability, a student must meet the minimum entry requirements of the College and must provide official diagnostic documentation required under this Policy within the requested deadlines to the Senior Manager - Student Affairs.
  • It is the individual student's responsibility to identify him/herself as a person with a disability and to provide the College with required diagnostic documentation during the application or registration process, but before the deadline set by the Admissions and Registration department before commencement of the semester. Although disclosure is voluntary, failure to register as a student with disability will delay the assistance offered to the student.
  • ACK requires the following documents from all students with Learning Disabilities applying for accommodation with a current psycho-educational or neuropsychological report from a qualified professional:
    • Statement of the presenting disability;
    • Behavioral observations and validity of the test results;
    • Relevant history from a diagnostic interview, including:
      • Developmental background
      • Medical background
      • Academic background
      • Family background
      • Psychological background
      • Other previous and current diagnosis (previous test reports can be submitted to supplement the current report)
    • Ruling out of alternative diagnosis or explanations;
    • Test scores and discussion of results. Testing should include the following:
      • Aptitude assessment
      • Achievement assessment in reading, writing and mathematics
      • Information processing, such as memory, auditory and visual perception/processing, processing speed, motor ability and executive functioning and
      • Other assessment measures
    • Impact on the individual including an indication of substantial limitation to learning and the degree to which the disability affects the individual in the learning context;
    • Recommendations for accommodations that the student needs and the rationale for these recommendations, by an external verified expert. The recommended accommodations will be approved by the Senior Manager of Student Affairs.
  • ACK requires the following documents from all students with Sensory and Mobility Disorders:
    • A valid Certificate of Disability from the Public Authority of Disabled Affairs; and
    • A current medical report from a qualified doctor documenting the student’s degree of disability and/or psycho-educational report from a certified specialist. The report must indicate the limitation to learning and the accommodations recommended.
  • Upon the receipt of the required documentation for application as a student with disability, Admissions & Registration Department refers the file to the Senior Manager of Student Affairs. The Manager of the Student Support Center will ensure all above steps are followed and will carry out necessary meetings with students and guardians and in order to provide a technical opinion to Associate Dean - Admissions & Registration regarding the admission of the particular student Additional follow-up meetings are scheduled if needed.
  • If the applicant is accepted as a student with a disability; an acceptance/rejection Internal Memorandum (ACK.FO. ADM.01.01.) will be sent to the Dean- Admissions & Registration to complete the registration process.

Confidentiality and Information Release

  • ACK is committed to ensuring that all disability information regarding a student is maintained confidential as required or permitted by law. The College will not inform faculty as to the nature of the student’s disorder unless this is necessary for provision of appropriate accommodations or for protection of the health and safety of the student and the community.

Compliance with College Policies

  • Students with disabilities are bound by all College policies. No exceptions are granted unless special considerations are allowed under particular policies.


Procedure to Apply for Accommodations

  • Students with proclaimed disabilities should submit the required documentation as stated in this document to the Senior Manager of Student Affairs during the application or registration process, before the commencement of the semester. For students who are diagnosed with a Learning Disability during the course of a semester, The College doesn’t guarantee that accommodations would be made for that semester.
  • Documentation submitted will only be reviewed once it is complete. All submitted documents will be kept in student’s file with Student Support Center. The student will be notified of the decision of whether or not s/he is eligible for accommodations, and the type(s) of Reasonable Accommodations the College will be able to provide.
  • Students are expected to take an active role in communicating their needs. Students should meet with the LD/Special needs unit officers and be involved in the discussions to determine the possible accommodations that could best serve their individual circumstances within the means of the College.
  • Once the accommodations for a student are determined, a Letter will be issued and signed by the Senior Manager of Student Affairs and the Manager of the Student Support Center and to be kept on record in the student’s file in the Student Support Center. LD/Special needs unit officers will email each instructor for that student within the first two weeks of the semester. Instructors will be provided with the list of accommodations to be offered. The Academic Advisor(s) for the student will be copied in such emails.
  • If an instructor believes that a suggested accommodation is not possible given the essential academic requirements of a course or a program, s/he should immediately raise this concern with the Student Support Center. In such cases, instructors are encouraged to suggest alternative accommodations, where appropriate.
  • The LD/special needs unit will deliver needed support and assistance to the parties involved by providing guidelines and training sessions for instructors, holding collaboration meetings, and offering one-on-one tutoring sessions to students.
  • Initial accommodations recommended for a student may be modified during the course of study at the College in accordance with the student's changing needs or in accordance with course requirements. It is the student’s responsibility to request such amendments.

Accommodations and Auxiliary Aids Provided by the College

  • The academic accommodations and auxiliary aids offered by ACK may include:
    • Presentation Accommodations which allow students to access instruction and instructional materials in ways that do not interfere with their disabilities. Examples include:
      • Providing recorded instructions;
      • Providing instructions in large print;
      • Reducing number of items per page or line;
      • Providing a designated reader; and
      • Presenting instructions orally.
    • Response Accommodations which allow students to record their work in alternate ways or to solve or organize their work using some type of material or device. Examples include but are not limited to:
      • Allowing for verbal responses;
      • Allowing for answers to be dictated to a scribe;
      • Allowing the use of tape recorder to capture responses;
      • Permitting responses to be given via computer; and
      • Permitting answers to be recorded directly into test booklet.
    • Timing/scheduling accommodations that increase the allowed length of time for assignments, projects, assessments/exams or change the way the time is organized. Examples include:
      • Allowing frequent breaks;
      • Extending the allotted time for any given assessment up to 50%;
      • Allowing subtests to be taken in a different order; and
      • Administering a test at a specific time of day.
    • Setting Accommodations that change the location in which instructions, activities, assignments/exams are given or the conditions of the setting. Examples include:
      • Providing preferential seating;
      • Providing a space with minimal distractions;
      • Administering assessments/exams in a small group setting; and
      • Administering assessments/exams in a private room or alternative test site.
    • Other accommodations that include:
      • Provision of special test preparation;
      • Provision of on-task/focusing prompts; and
      • Provision any reasonable accommodation that is not listed above,
  • Student Affairs Department will facilitate the offering of the accommodations listed in Section 4.1 of this document. Monitoring the effectiveness of accommodations should be an on-going process and changes can be made as needed with the involvement of students, parents and instructors.
  • LD Unit will follow-up on the academic performance of the students. If a student’s disability prevents them from taking a full course load, the student may be eligible for a reduced load, which will be determined in conjunction with the Academic Advisors and the Student Support Center. Students on reduced load are bound by all College policies and are not granted exceptions unless special considerations are allowed under particular policies. Accordingly, they are expected to complete their studies as per the conditions set in ACK’s Academic Progression, Warning and Probation Policy (ACK.PL.VPAC.06).


  • Students may appeal decisions of the College related to the accommodations under the Student Complaints and Grievance Policy and procedure (ACK.PLR.VPAC.13).


  • Disability: A condition or function judged to be significantly impaired relative to the usual standard of an individual or group. In this policy, Disability refers to sensory, mobility, intellectual, psychological and learning disability.
  • Learning Disability: A disorder in one or more of the basic psychological processes involved in understanding or using language, spoken or written, that may manifest itself as imperfect ability to listen, think, speak, read, write, spell, or do mathematical calculations. Learning Disability does not include learning problems that are primarily the result of visual, hearing, or motor disabilities, or intellectual disability, emotional disturbance, or of environmental, cultural, or economic disadvantage.
  • Accommodations: Alterations made to the learning environment which eliminate or decrease, to a reasonable degree, structural and/or learning barriers which a student might encounter due to her/his disability. Accommodations do not compromise academic merit or give unfair advantage to the students with disabilities.
  • Reasonable Accommodations: Term used by ACK for Accommodations offered to students with disabilities that do not impose unjustifiable hardship on the College.


  • LD Student Information Form (ACK.FO.SA.02.01)
  • Meeting Form (ACK.FO.SA.02.02)

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